Registres de détention

Questions for monitors

What types of files and records exist in the place of detention?

Are records computerized, hand-written or a mix of both?

Do the types of prison records vary from one place of detention to another?

Does the central government have access to the records?

Are custody records kept rigorously? Is the information contained in the registers entered in chronological order? Are there indications that information has been deleted or added afterward?

Is there identical information in several records?

Is the chain of responsibility for the conduct and control of records clear and respected? Is it enshrined in law and/ or regulation?

Does the information contained in the records and especially in individual files help prevent the risk of enforced disappearance and arbitrary detention?

Is the information contained in the records and especially in individual files restricted to certain authorised persons?

Do detainees have access to the information contained in the records?

Who has access to the medical records?

In the case where records are computerised, how is access to information controlled?

Can confidential data be destroyed after a certain period of time after release? Is this enshrined in legislation?

Does information contained in the individual files provide information about care and adequate follow-up of people’s conditions? Who oversees the files and who has access?

women

For female prisoners with children, do the admission registers contain information on the age and name of their children, where they are and who is responsible?

children

Do the children’s records include notifications to parents or those in charge?

Do files and records include information about sexual orientation and gender identity of inmates? If so, how is this information used? Is this type of information recorded with the consent of the persons concerned?

foreigners
minorities

On admission, are foreigners or minorities that do not speak the local language informed of the content with the help of an interpreter?

foreigners
minorities

Do records include information on the nationality of individuals and their ethnicity? If so, how is this information used?

disabilities

Do records include information about possible physical or mental disabilities of detainees? How is this information used?